Privacy Policy

Who we are

This website is operated by Staf.my ("we", "us"). Contact us about this policy or your personal data at hello@staf.my.

This policy covers the staf.my marketing website only. The Staf.my application is not yet open. It will have its own privacy notice, published before anyone is asked to put employee information into it.

What this website collects

This website has no accounts or sign-up, and no advertising trackers. It collects personal details only through the enquiry form and the email you send us, both described below.

Like any website, the hosting network receives technical request data when you visit: your IP address, browser type, the page requested and the time. This site is hosted on Cloudflare, which processes that data to deliver pages and protect the site from abuse. We also use Cloudflare Web Analytics to count page views and see which pages are read; Cloudflare's privacy policy covers how it handles that data.

The enquiry form

Our enquiry form is provided by Jotform, a third-party form service. When you submit it, the details you enter (company name, your name, email address, phone or WhatsApp number, number of staff, your state, your address, which the form asks for once you choose a state, and your message) are sent to Jotform, stored on its systems, which may be outside Malaysia, and passed on to us.

Jotform may use cookies needed to run the form. Its own privacy policy covers how it processes the data.

We use these details only to contact you about Staf.my by phone, WhatsApp or email. We do not sell them, and we do not add you to a mailing list without asking.

Email you send us

If you email hello@staf.my, we receive your email address, your name if you give it, and whatever you write.

We use this information to reply to you and to discuss whether Staf.my fits your needs. We do not sell it, and we do not add you to a mailing list without asking.

Please do not send employee records, identity card numbers or medical information through the form or by email.

The leave balance planner

The planner on the Tools page runs entirely in your browser. The figures you type are not sent to us or stored by this website.

How long we keep it

We keep enquiries, whether from the form or by email, for as long as the conversation is active and for up to 24 months afterwards, so we have the context if you contact us again. You can ask us to delete them sooner, including the copy held by Jotform.

Your rights

You can ask to see the personal data we hold about you, ask us to correct it, or ask us to delete it, and you can withdraw consent to further contact. Email hello@staf.my and we will respond within 21 days.

We handle personal data in line with Malaysia's Personal Data Protection Act 2010.

Changes to this policy

We will update this page when our practices change, for example when the application opens, and change the date below.